Online registration is now open — CLICK HERE to register 

Terms and Conditions
1.     General

  • To use the online registration system, each user must first create a user account
  • A personal address (Institution/Company or private) and email address for each delegate must be provided during the registration process
  • Multiple registrations with the same email address will not be accepted by the system
  • Agencies registering delegates on behalf of any member of the pharmaceutical industry will be requested to provide the name and country of the sponsoring company
  • Please ensure the billing details are entered correctly as invoices cannot be changed later
  • Invoices must created by you in your user account which you can then download; a copy will also be automatically emailed to you
  • The following payments are accepted through the on-line registration system
    • credit card (Visa, MasterCard and American Express)
    • bank transfer, details for which you will find on your invoice
  • Confirmation of registration and invitation letters will be emailed to you once supporting documentation (passport photo page/letter from Head of Department), if applicable, and payment has been received. Please allow three working days for credit card payments and five working days for bank transfers/bank drafts.

2.     Registration Fees
The International League Against Epilepsy (ILAE) and The International Bureau for Epilepsy (IBE) are offering a special discount for delegates who are members of an ILAE or IBE Chapter. The special rates are detailed in the table below and requirements to qualify for the member rates are outlined under this table under the heading “Member Discount”. For more information on becoming a member of your national ILAE or IBE Chapter please visit www.ilae.org or www.ibe-epilepsy.org

The member discount and subsidised registrations are not available to groups, pharmaceutical companies, commercial entities or sponsored registrations.
ALL PRICES INCLUDE SPANISH VAT CURRENTLY 21%
Early
up to
May 26, 2017
Late
May 27 to
July 21, 2017
Last Minute
July 22 to
August 18, 2017
Final
August 19 to
September 6, 2017
Regular Member* € 430
including VAT
€355.37
excluding VAT
€ 520
including VAT
€429.75
excluding VAT
€740
including VAT
€611.57
excluding VAT
€780
including VAT
€644.63
excluding VAT
Non Member € 615
including VAT
€508.26
excluding VAT
€ 690
including VAT
€570.25
excluding VAT
Junior
(under 40 yrs)**
Member* € 325
including VAT
€268.60
excluding VAT
€ 390
including VAT
€322.31
excluding VAT
€540
including VAT
€446.28
excluding VAT
€600
including VAT
€495.87
excluding VAT
Non Member €400
including VAT
€330.58
excluding VAT
€ 465
including VAT
€384.30
excluding VAT
Allied Health Professional (AHP)*** Member* € 400
including VAT
€330.58
excluding VAT
€ 465
including VAT
€384.30
excluding VAT
€540
including VAT
€446.28
excluding VAT
€600
including VAT
€495.87
excluding VAT
Non Member €455
including VAT
€376.03
excluding VAT
€520
including VAT
€429.75
excluding VAT
Subsidised Registration**** (available to nationals in Group A only of the Hinari Access to Research in Health Programme. Countries listed under Group Be are not eligible) €220 including VAT
€181.82 excluding VAT
One Day Only €300 including VAT
€247.93 excluding VAT

* Member Discount is applicable to members of ILAE and IBE Chapters registering as Regular, Junior or Allied Health Professional. In order to avail of the discount, the Chapter must have provided member details to their parent organisation (i.e. ILAE or IBE) and must be up to date with dues with ILAE or IBE, as applies. If the Congress Secretariat cannot verify the membership status, then the discount cannot be given. The member discount is not available to groups, pharmaceutical companies, commerical entities or sponsored registrations.
** Junior Registrations (under 40 years) must upload a clear copy of their passport or ID displaying their date of birth when registering online.
*** Allied Health Professional (AHP) rate applies to non-MD health professionals working in epilepsy care, e.g. PhD, Nurse, Technician, Psychologist, Physical Therapist. Please upload a letter from your employer confirming your non-MD status and that you work in epilepsy care when registering online. The letter must be on headed notepaper, signed and dated.
**** Subsidised Registration is not available to groups, pharmaceutical companies, commerical entities or sponsored registrations. Subsidised registration is open only to individuals who are nationals of the list of countries under Group A of the ‘Hinari Access to Research in Health Programme. Countries listed under Group B are not eligible for this rate. All delegates applying for subsidised registration must upload a clear copy of their passport when registering online.

Optional Add Ons The options below are only available with one of the above registrations.
Ask the Expert:

1) Seizure and Epilepsy Classification
September 3, 2017 17:00-18:00hrs

2) Women’s Issues in Epilepsy
September 4, 2017 17:00-18:00hrs

3) Managing Difficult Cases of Epilepsy in Childhood
September 5, 2017 17:00-18:00hrs

€0

Pre-registration is required through the registration system. It is not possible to attend these sessions only without first purchasing a registration in the table above. These sessions are free of charge.

EEG Technician’s Course
September 4, 2017 08:00-09:30hrs
€10 including VAT

€7.90 excluding VAT

This can only be purchased as an add on to a registration fee. The content of the EEG course is the same on both days. It is not possible to attend this session without first purchasing a registration in the table above. All other early morning sessions are free of charge and pre-registration is not required.

EEG Technician’s Course
September 5, 2017 08:00-09:30hrs
€10 including VAT

€7.90 excluding VAT

This can only be purchased as an add on to a registration fee. The content of the EEG course is the same on both days. It is not possible to attend this session without first purchasing a registration in the table above. All other early morning sessions are free of charge and pre-registration is not required.

 

3.     Groups

  • In order to comply with security and insurance regulations, personal postal and email addresses are required for each delegate. Registrations submitted without these details will not be processed. One email address or one postal address for multiple delegates will not be accepted by the system.
  • Agencies registering delegates on behalf of a pharmaceutical company will be requested to provide the name and country of that sponsoring company. This information will be used for reporting and statistical purposes.
  • As the main contact person you are not entitled to any of the delegates’ benefits (access to the congress area, delegate pack, etc). If you wish to benefit from any of the delegates’ entitlements please register.
  • To qualify for the early registration rate, payment must be received on/before May 26, 2017. All delegates’ names and contact details for the paid early registrations must be received no later than June 23, 2017. Delegate contact details received after this date will be subject to a higher registration fee.
  • Subsidised and Member registration fees are not available to groups as these rates are intended to assist delegates from developing countries who cannot obtain sponsorship to attend the Congress.
  • Name changes are free of charge up to August 29, 2017 after which date they will be handled onsite from September 2, 2017 when they will be subject to a fee of €100.
  • Delegate confirmations/invitation letters will be available to download through your user account, once payment and all delegates’ names and contact details have been received. Confirmation letters do not quote any payment details; this procedure guarantees the confidentiality of payment-related information.
  • Group collections prior to the start of the congress will be available on an appointment only basis. Appointments must be booked in advance. All information about collection appointments will be sent in due course. During the congress, group collections will not be available from the Congress Registration Desk; delegates must collect their congress materials individually.

4.     Payment Options

Credit Card
Please use the on-line system to register by credit card using VISA, MasterCard or American Express.

Our on-line gateway provider is: Realex, The Observatory, 7-11 Sir John Rogerson’s Quay, Dublin 2 Ireland Tel: 353 1 702 2000, Fax: 353 1 702 2100, www.realexpayments.com

Our on-line payment interface provides a Secure Website Order Page.  As part of our dedication to provide secure online payment methods, we have added an extra level of security for VISA and MasterCard payments. This protects you from the unauthorised use of your credit card. 3-D Secure technology consists of the programs ‘Verified by Visa’ and ‘MasterCard SecureCode’.

For queries regarding on-line payments please contact registration@epilepsycongress.org or telephone: +353 1 205 6720.

Bank Transfer
Please use the on-line system to register by bank transfer details for which can be found on invoices which you can produce and download in your online account. All charges due on bank transfers must be paid by the registrant. Please include the invoice number as reference on the bank transfer.

5.     Entitlements
Delegate Registration (Regular, Special, Subsidised) includes:

  • Admission to main scientific programme sessions
  • 32nd International Epilepsy Congress meeting bag and documentation
  • Access to the exhibition area
  • Lunchboxes and mid-morning coffee breaks.
  • Certificate of Attendance
  • Opening Ceremony and Welcome Reception Saturday, September 2, 2017

Day Registration Includes:

  • Admission to main scientific programme sessions on the registered day
  • 32nd International Epilepsy Congress meeting bag and documentation
  • Access to the exhibition area on the registered day
  • Lunchbox, mid-morning coffee breaks on the registered day. (Lunchboxes are provided Sunday Sept 3 – Tuesday Sept 5).
  • Certificate of Attendance
  • Opening Ceremony and Welcome Reception Saturday, September 2, 2017

6. Cancellations/Refunds
Cancellations must be made in writing to registration@epilepsycongress.org. Currency exchange gains/losses are the responsibility of the registrant and the Congress Secretariat will not accept liability for money loss through bank charges, transfers or currency fluctuations. Refunds will be settled within one month of the Congress, in order to facilitate necessary organisational and logistical procedures. Cancellation of registration fees is as follows:

On or before May 26, 2017 Registration fees refunded, less €50 administration fee
On or before June 23, 2017 Registration fees refunded, less 40%
On or before July 21, 2017 Registration fees refunded, less 60%
On or before August 18, 2017 Registration fees refunded, less 80%
From August 19, 2017 No refunds

7.     Name changes
Name changes are free of charge up to August 29, 2017 after which date they will be handled onsite from September 2, 2017 when they will be subject to a fee of €100.

8.    Contact Details

The registered address of the congress secretariat is:
ILAE/IBE Congress Secretariat,
7 Priory Office Park, Stillorgan Road, Blackrock, Co. Dublin, A94 FN26, Ireland
Telephone number: +353 1 2056720
Fax number: +353 1 212 3576

You can write to us at our registered address above or via email registration@epilepsycongress.org